Civil Division Manager

Tampa, FL

DMA is seeking a Civil Engineering Division and Office Manager for our new Tampa, Florida office. This position will have the ability to lead and oversee our newly added office offering civil & structural consulting for site design and development, architectural, design-build teams, and engineering.

Our Civil Engineering Division and Office Manager in Tampa provides overall office and project team leadership, project management and supports/mentors staff on a wide range of project size, materials, and types of projects. Our teams work on a variety of projects based on firm needs & project demand.  Ability to work across multiple offices is important.

Our ideal candidate is a motivated problem-solver who is team and detail oriented. This role requires a clear and consistent communicator that exhibits flexibility to work on multiple projects and changing client expectations while leading a team of sound professionals.

Essential Duties

  • Oversees or supports coordination of office and team specific appointments, calendars, and meetings.
  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
  • Write and edit documents from letters to reports and instructional documents.
  • Support Project tasks as assigned by Project Managers i.e. specifications, bid documents, permits, meeting minutes, etc.
  • Preparation of design calculations, construction documents, technical specifications, cost estimates, bid evaluation and permitting
  • Works on multiple projects concurrently, monitoring project budgets and schedules, and being responsible for overseeing the technical work of multiple team members and departments.
  • Respond to technical inquiries or questions from all members of the project and administrative team.
  • Manage and mentor project staff to ascertain coordination, completeness, and accuracy of technical requirements.
  • Manage and mentor any administrative team member(s) to ascertain coordination, completeness, and accuracy of day-to-day operations.
  • Perform specific project assignment in accordance with established and modified progress schedules and within prescribed budgets.
  • Capable of performing all design tasks with little to no supervision.
  • Track and document individual and office labor costs and monitor budgetary costs associated with all office projects.
  • Follow and abide by the DMA employee and safety manuals.
  • Contribute to the development of marketing materials and assists with marketing proposal submissions in response to firm qualifications.
  • Review and develop design fee proposals for new project opportunities.  Coordinate and work with other internal DMA disciplines for a complete proposal response.
  • Able to understand the financial aspects of project and overall office performance and management of resources for success in meeting project and management goals.
  • Supports the overall functionality and office environment to ensure a positive and supportive work culture
  • Participates in, supports, and may lead annual employee reviews and performance evaluations


General Requirement

  • Be detail oriented, adaptable, and enthusiastic
  • Exhibit flexibility to work on multiple projects and react to changing client and company expectations
  • Be able to take direction and function independently
  • Participate and become an active part of the project, division and office team
  • Ability to solve practical problems and deal with variables based on client preferences and in areas where documentation may be lacking, or limited standardization exists
  • Possess great organizational and time management skills
  • Possess strong analytical skills with the ability to resolve complex issues
  • Capable of being assigned and managing multiple projects with a range of complexities
  • Ability to interpret and provide a variety of instructions furnished in written, oral, diagram or schedule form

Required Skills

  • Experience managing a team of engineer and support staff
  • Proficient in Microsoft Office tools (Teams, SharePoint, OneDrive, Outlook, etc.) and Document Control Management Software.
  • Thorough understanding of engineering principles, practices, and tools
  • Proficient in AutoCAD and other design, data recording, and analyzation software
  • Thorough understanding of materials, methods, and tools involved in construction
  • Thorough understanding of safety regulations related to assigned projects
  • Proficient knowledge of Microsoft Office suite and/or comparable applications
  • Must be willing to learn and use various fully integrated and transparent cloud-based products


  • An Industry relevant Bachelors’ Degree or equivalent education from a four-year college or university in the field of engineering required
  • The ideal candidate will have 15+ years of experience on various project types and projects that vary in scale.


Florida PE License is required.   Providing evidence of PE License.  Additional industry certificates and registrations are a plus.